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Privacy Policy – Gingersnaps Photography

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Effective Date: 22 January 2026
Business Name: Gingersnaps Photography
Owner & Data Controller: Katy Tanner
Location: United Kingdom
Website: www.gingersnaps-photography.com
Email: katy@gingersnaps-photography.com

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1. Introduction

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This Privacy Policy explains how GingerSnaps Photography collects, uses, stores, and protects personal data obtained through this website and during the provision of photography services. It also explains your rights under applicable data protection laws, including the UK GDPR, EU GDPR (General Data Protection Regulation), and the UK Data Protection Act 2018 (DPA).

GingerSnaps Photography is committed to protecting your privacy and handling your personal data transparently and responsibly.

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2. Data Controller

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GingerSnaps Photography is the data controller responsible for determining how and why personal data is processed.

If you have any questions about this policy or how your data is handled, please contact:
katy@gingersnaps-photography.com

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3. GDPR & Data Protection Compliance

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GingerSnaps Photography complies with:

  • UK GDPR

  • EU GDPR (where applicable)

  • Data Protection Act 2018

This policy outlines how personal data is collected, processed, stored, and protected. Further information about GDPR rights can be found at: https://gdpr-info.eu

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4. International & European Events

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GingerSnaps Photography may provide photography services at weddings or events within the European Union. In such cases, GDPR requirements are followed for all clients and event guests, regardless of their country of residence. Personal data and images are processed in accordance with this policy.

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5. Lawful Basis for Processing Personal Data

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Personal data is processed under one or more of the following lawful bases:

  • Contractual necessity – to fulfil photography services, bookings, contracts, galleries, and deliverables

  • Legitimate interests – to operate the business, communicate with clients, photograph events, and deliver services

  • Consent – for marketing communications, promotional image use, and optional services

  • Legal obligation – for accounting, tax, and regulatory compliance

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6. Contacting Us & Website Enquiries

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This website collects personal information through contact forms. When you submit an enquiry, the information provided (such as your name, email address, and message) is:

This data is used solely to respond to enquiries and will not be used for marketing unless you have explicitly agreed.
If you wish for your enquiry data to be deleted, please contact us by email.

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7. Client Records & Third-Party Services (Updated)

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Gingersnaps Photography uses trusted third-party services and software to manage, process, and deliver photography services. These may include, but are not limited to:

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  • ShootProof – contracts, client galleries, invoices

  • Adobe – photo editing

  • QuickBooks – accounting and invoicing

  • Wix – website hosting and management

  • 123 Reg – domain hosting

  • Dropbox, Google Drive, iCloud – file storage

  • KnowHowCloud – secure backup of client files

  • Pixellu – slideshows and album design

  • Aftershoot – photo culling and editing assistance

  • Gmail & Hotmail – email communication

  • Instagram & Facebook – social media promotion

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In addition, GingerSnaps Photography may use other third-party programs or services to operate the business, manage client accounts, or process data for photography services. This includes software for contracts, client galleries, invoicing, photo editing, cloud storage, backups, email, marketing, and social media.

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All third-party providers’ privacy policies apply to any data processed through their systems. By engaging with GingerSnaps Photography, you acknowledge that you may wish to review the privacy policies of these third parties to understand how your personal data may be handled. Relevant links include:

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Client data is only used to provide and manage photography services and is never sold or shared for marketing without explicit consent.

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8. Client Galleries

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Online galleries are hosted through secure third-party services such as ShootProof. Galleries are password-protected and used solely to deliver photography securely to clients.

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9. Data Retention

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Personal data is retained only for as long as necessary:

  • Enquiry emails: up to 12 months

  • Client contracts and invoices: 6–7 years (legal/accounting requirements)

  • Client galleries and photographs: typically 3–5 years, unless otherwise agreed

  • Backup archives: retained for disaster recovery purposes

Clients may request deletion of their personal data and images, subject to legal and contractual obligations.

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10. Photography & GDPR Considerations

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Photographs may constitute personal data where individuals are identifiable. GingerSnaps Photography photographs events under the lawful basis of legitimate interests.

  • Wedding and event guests are photographed as part of event coverage

  • Clients are responsible for informing guests that photography will take place

  • Photography is not used to uniquely identify individuals unless explicitly contracted

Any concerns regarding image use can be raised at any time.

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11. Children & Minors

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GingerSnaps Photography photographs children only with the consent of a parent or legal guardian. Images of minors are handled with additional care and are never used for marketing or promotional purposes without explicit parental consent.

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12. Promotional Use of Images

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With client consent, images may be used for:

  • Website and blog

  • Social media platforms

  • Brochures and marketing materials

  • Photography blogs or publications

Consent may be withdrawn at any time by emailing katy@gingersnaps-photography.com. Images will be removed from promotional use wherever reasonably possible.

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13. Sharing Images with Other Wedding Suppliers

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With explicit client consent, selected images may be shared with other wedding suppliers (such as venues or florists) for promotional purposes. Images will never be shared without approval, and consent may be withdrawn at any time.

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14. Website Analytics & Cookies

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This website uses analytics and performance tools, such as Google Analytics, to understand visitor behaviour and improve user experience.

  • Data collected may include pages visited, time spent on the site, and device/browser information

  • No personally identifiable information is collected through analytics without consent

  • A cookie consent banner is displayed on first visit, allowing users to manage or reject non-essential cookies

Further information: https://policies.google.com/technologies/ads

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15. Social Media & Online Advertising

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GingerSnaps Photography uses paid advertising services provided by Meta Platforms Inc. (Facebook and Instagram).

These services may use tracking technologies such as the Meta Pixel to:

  • Measure advertising effectiveness

  • Deliver relevant advertisements

  • Create anonymised or aggregated audiences

Advertising cookies and tracking technologies are used only with user consent, managed via the website’s cookie banner.

Users can manage ad preferences through Facebook and Instagram settings.

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16. Your Data Protection Rights

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Under GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request erasure of your data

  • Restrict or object to processing

  • Data portability

  • Withdraw consent at any time

To exercise these rights, please contact:
katy@gingersnaps-photography.com

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17. Complaints

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If you believe your data has been handled improperly, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

https://www.ico.org.uk

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18. Policy Updates

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This Privacy Policy may be updated periodically. The most current version will always be available on this website.

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